Privacy Policy for United Ugandans Association of Colorado (UUACO)

The United Ugandans Association of Colorado (“UUACO,” “the Association,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you use our website, participate in our programs, register for events, make donations, apply for membership, subscribe to our communications, or otherwise interact with UUACO.

By accessing or using the UUACO website, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy. If you do not agree with any part of this Policy, please discontinue use of the website and avoid submitting personal information through our online services.

1. Who We Are

UUACO is the United Ugandans Association of Colorado, a community-based organization serving Ugandans and friends of Uganda in Colorado. For the purposes of this Privacy Policy, UUACO acts as the entity that determines how and why personal information collected through its website and related digital services is processed.

2. Information We Collect

UUACO collects personal information in several ways, depending on how you interact with our website and services. We strive to collect only the information that is reasonably necessary to fulfill the purposes described in this Policy.

a. Information You Provide Directly

We may collect personal information that you voluntarily provide, including:

• Full name

• Email address

• Telephone number

• Mailing address or city and state of residence

• Membership details

• Organization or employer information

• Event registration information

• Donation and contribution details

• Messages, inquiries, or feedback you send to us

• Any other personal information you choose to provide in forms, surveys, applications, or communications

You may provide this information when you sign up for membership, subscribe to newsletters, register for events, make donations, complete contact forms, or otherwise request information or services.

b. Information Collected Automatically

When you visit the UUACO website, certain information may be collected automatically through your browser, device, or website technologies. This may include:

• IP address

• Browser type and version

• Device type and operating system

• Date and time of visit

• Time zone and language settings

• Referring website or search terms

• Pages visited and links clicked

• General usage and navigation patterns

• Cookie identifiers and similar technology data

This information helps us maintain and improve the website, understand traffic and usage trends, and protect the website from misuse or security incidents.

c. Payment and Transaction Information

If you make a donation, pay dues, purchase tickets, or engage in any financial transaction through our website, your payment information may be collected and processed by third-party payment processors. We may receive limited transaction details, such as the amount, date, and your contact information, to confirm and record the transaction. UUACO does not typically store full payment card details on its own systems unless expressly stated.

3. How We Use Personal Information

UUACO may use personal information for the following purposes:

• To operate, maintain, and improve the website and online services

• To process memberships, event registrations, donations, and other transactions

• To communicate with members, donors, volunteers, supporters, and website users

• To send newsletters, announcements, updates, and other communications you request or that may be of interest to you

• To respond to your inquiries, questions, and feedback

• To plan, promote, and manage community programs, services, and events

• To maintain administrative, financial, and organizational records

• To protect our website and digital systems from abuse, fraud, or unauthorized access

• To analyze website usage and enhance user experience

• To comply with legal obligations and enforce our policies and agreements

We use personal information only for the purposes for which it was collected, or for related purposes that are reasonably compatible with those original purposes.

4. Legal Bases and Grounds for Processing

Depending on your location and applicable law, UUACO may process your personal information on one or more of the following grounds:

• Your consent to specific processing activities

• The need to perform a contract or transaction with you (for example, event registration or membership)

• Compliance with legal or regulatory obligations

• Legitimate interests in operating, securing, and improving our organization and services, provided those interests are not overridden by your fundamental rights and freedoms

Examples include using your contact information to respond to your messages, processing payment details for event tickets or donations, and using technical information to keep the website secure.

5. Cookies and Similar Technologies

UUACO may use cookies and similar technologies to support website functionality, remember user preferences, understand how visitors interact with the site, and measure engagement. Cookies are small files stored on your device that help us recognize your browser or device over time.

You may control cookies through your browser settings, including blocking or deleting them. Please note that certain website features may not function properly if cookies are disabled.

6. Data Sharing and Disclosure

UUACO does not sell your personal information for money. We may share personal information in the following limited circumstances:

• With trusted service providers that assist us in operating the website, processing payments, sending email communications, managing registrations, or providing other technical or administrative services

• With event partners or vendors when necessary to facilitate an event, program, or service you have chosen to participate in

• With professional advisers, such as accountants, legal counsel, auditors, or insurers, when reasonably necessary for our operations and compliance

• When required to comply with applicable laws, legal processes, or governmental requests

• When we believe disclosure is necessary to protect the rights, property, or safety of UUACO, our members, our users, or the public

• In connection with an organizational restructuring, merger, transfer of assets, or similar transaction, subject to appropriate safeguards

Any third parties that receive personal information from UUACO are expected to protect that information and use it only for the purposes for which it was shared.

7. Data Retention

UUACO retains personal information only for as long as necessary to fulfill the purposes described in this Policy, including to:

• Provide the services or information you request

• Maintain records of memberships, donations, and events

• Resolve disputes or address complaints

• Comply with legal, financial, or tax obligations

• Enforce our agreements and organizational policies

The specific retention period may vary depending on the type of information, the purpose for which it was collected, and applicable laws or regulations.

8. Your Privacy Choices and Rights

Depending on your jurisdiction and applicable law, you may have certain rights regarding your personal information. These may include the right to:

• Request confirmation of whether we hold personal information about you

• Access the personal information we hold about you

• Request correction of inaccurate or incomplete personal information

• Request deletion of personal information, subject to legal or operational exceptions

• Request that we limit or restrict certain types of processing

• Request a copy of certain personal information in a portable format

• Object to certain processing activities, where applicable

• Withdraw consent where processing is based on your consent

To exercise any of these rights, please contact us using the contact information provided at the end of this Policy. We may need to verify your identity before responding to your request. In some cases, we may be unable to fulfill a request where the law requires us to retain specific records or where retention is necessary for our legitimate operations.

9. International Users

UUACO is based in the United States, and our website is primarily operated from Colorado. If you access the website from outside the United States, your personal information may be transferred to, stored in, or processed in the United States or other locations where our service providers operate. Data protection laws in those jurisdictions may differ from those in your home country. By using the website and providing personal information, you acknowledge and agree to any such transfers.

10. Third-Party Websites and Services

Our website may contain links to external websites, platforms, or services that are not operated by UUACO, including social media pages, ticketing services, donation platforms, or partner organizations. UUACO is not responsible for the content, privacy practices, or security of these third-party sites or services.

When you leave the UUACO website or interact with a third-party service, the terms and privacy policies of that third party will apply. We encourage you to review the privacy policies of any external sites you visit or services you use.

11. Information Security

UUACO takes reasonable administrative, technical, and physical measures to help protect personal information from unauthorized access, misuse, loss, or disclosure. These measures may include secure hosting environments, access controls, encryption where appropriate, and other safeguards suitable to the sensitivity of the information.

However, no website, internet transmission, or electronic storage system can be guaranteed to be completely secure. While we work to protect your personal information, we cannot guarantee absolute security. You agree that you provide personal information at your own risk and understand that no security measures are perfect.

12. Children’s Privacy

The UUACO website is not intentionally directed to children under the age of 13, and UUACO does not knowingly collect personal information online from children under 13 without appropriate consent where required by law. If we become aware that personal information from a child has been collected inappropriately, we will take reasonable steps to delete that information as soon as possible.

13. Legal Disclosure

UUACO may disclose personal information when it believes, in good faith, that such disclosure is necessary to:

• Comply with a legal obligation, court order, or lawful request

• Protect and defend the rights, property, or safety of UUACO, our members, our users, or others

• Investigate and help prevent fraud, abuse, security incidents, or other potentially harmful activities

• Enforce our policies, agreements, and organizational rules

14. Changes to This Privacy Policy

UUACO may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or website features. When we make changes, we will post the updated Policy on this page and revise the “effective date” if applicable. Your continued use of the website after any changes are posted signifies your acceptance of the updated Policy.

We encourage you to review this Privacy Policy periodically to stay informed about how we handle personal information.

15. Contact Information

If you have questions about this Privacy Policy, would like more information about how UUACO manages personal information, or wish to exercise your privacy rights, please contact:

United Ugandans Association of Colorado (UUACO)
Email: uuacolorado@gmail.com